Outlook to let users share mail and calendar with others, regardless of permission

Outlook for Web, and the new Outlook, which will become the default Outlook client in 2025, will allow users to share mail and calendar with others, no matter the level of permission, in a new feature that grants greater inbox control, according to the latest addition on the Microsoft 365 Roadmap.

Outlook on the Web and the new Outlook for Windows provides users with the ability to share mail and calendar with other users at different permission levels. 

Microsoft

But this is not all, though. The feature will also include an option for admins to use a new policy – Turn off sharing recommendations. This policy will prevent users from sharing folders.

Outlook will get the new controlling inbox features in November, and it will be generally available on the web and desktop platforms.

Outlook allows greater control over inboxes: Why does it matter?

Being able to quickly share mail and calendars with other more privileged users, means that entry-level users won’t have to wait for permission to do so, and admins won’t have to worry about needing to grant that permission, in the first place.

It will allow for seamless communication using Outlook, and it will greatly reduce time in contexts when time would be an issue.

Even more, the new policy coming with the feature will allow admins to stop unwanted folders from being shared with other users, potentially preventing malware and other forms of cyberattacks, such as phishing.

Once enabled, users won’t be able to share folders, unless explicitly allowed, making it a great tool to control inboxes on Outlook.

Microsoft will also release Copilot to Outlook next month, and the AI tool will be able to help users compose emails, replies, and follow-ups, so November is an important month for this app. And speaking of sharing folders, Outlook recently got a feature allowing users to save attachments in their preferred folder.