Insert Excel File Into Powerpoint as Icon: How to do it

Inserting an Excel file into a PowerPoint presentation as an icon can be quite handy, especially when you want to keep your slides neat and organized. Whether you prefer a manual method or an automated script, here are some effective ways to achieve this.

How do I insert an Excel file into PowerPoint as an icon?

1. Manually insert Excel file

1. Open PowerPoint.
2. Go to the slide where you want to insert the Excel file.
3. Click on the Insert tab in the Ribbon. Choose Object in the Text group.
    
4. In the Insert Object dialog box, select Create from file. Click Browse and navigate to your Excel file.
   
5. Check the box for Display as icon.
   
6. Click OK.

2. Embed Excel file in PowerPoint using VBA

1. Open Excel.
2. Press ALT + F11 to open the VBA editor.
3. Click Insert > Module.
   
4. Copy and paste the following VBA code into the module:
   Sub EmbedExcelInPowerPoint()
Dim pptApp As Object
Dim pptPres As Object
Dim pptSlide As Object
Dim pptShape As Object
Dim excelFilePath As String

' Set the file path of the Excel file
excelFilePath = "C:\path\to\your\excel_file.xlsx"

' Create a new PowerPoint application
Set pptApp = CreateObject("PowerPoint.Application")
pptApp.Visible = True

' Create a new Presentation
Set pptPres = pptApp.Presentations.Add

' Add a slide
Set pptSlide = pptPres.Slides.Add(1, 1)

' Embed the Excel file as an icon
Set pptShape = pptSlide.Shapes.AddOLEObject(Left:=10, Top:=10, Width:=400, Height:=300, _
ClassName:="Excel.Sheet", FileName:=excelFilePath, DisplayAsIcon:=True)

' Rename the icon
pptShape.OLEFormat.Object.IconLabel = "My Excel File"
End Sub
5. Modify the excelFilePath variable to point to your Excel file’s location.
6. Run the macro by pressing F5.

These solutions provide a range of options, from manual processes to automated scripts, ensuring you can embed Excel files into PowerPoint slides as icons efficiently. To avoid future issues, always double-check file paths and save your work frequently.

Read more about this topic

• Solved: Excel Error Someone Else is Working in
• How to Unhide All Rows and Columns in Microsoft Excel
• Excel Error Green Triangle – How To Fix and Disable It

If you want to learn more, we have guides on how to record PowerPoint presentations or how to insert a video in the PowerPoint web app.

If you’re looking for something simplistic, we also have a guide on how to draw on PowerPoint slide, so, so you might want to check it out.